Administrative and Bookkeeping Assistant
Fully Remote - US
Administrative and Bookkeeping Assistant
Full Time • Fully Remote - US
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
We are seeking an organized, detail-oriented Bookkeeper and Administrative Assistant to join our team in Cary, IL. In this role, you will maintain our financial data, while ensuring that our daily business operations run efficiently. You will report directly to management and work collaboratively with the rest of our staff.
Key Responsibilities
Bookkeeping & Accounting:
- Accounts Payable & Receivable: Process, verify, and reconcile vendor invoices, issue payments, and manage customer invoicing and collections.
- Bank Reconciliations: Record daily transactions, process bank deposits, and reconcile bank and credit card statements.
- Financial Reporting: Maintain an accurate general ledger and generate financial statements (e.g., balance sheets, income statements).
- Payroll Processing: Accurately calculate and record employee wages, deductions, and tax withholdings.
- Compliance: Maintain organized financial files and assist in gathering information for annual audits and tax preparations.
Administrative Support:
- Office Communications: Answer incoming phone calls, manage the main office email, and direct inquiries to the appropriate team members.
- Scheduling & Coordination: Manage executive calendars, schedule team meetings, and coordinate facility or conference room bookings.
- Office Management: Maintain physical and digital filing systems, monitor office supplies, and reorder as necessary.
- General Support: Assist senior leadership with ad-hoc clerical tasks, special projects, and vendor communication.
Qualifications & Skills
- Experience: 1-3+ years of combined experience in bookkeeping, accounting, or administrative support.
- Software Proficiency: Hands-on experience with using ERPs to manage company information and business transactions (Experience with EPICOR a plus) and Microsoft Office Suite (especially Excel).
- Math & Data Entry: Strong numeracy skills with a high degree of accuracy and attention to detail.
- Organization: Excellent time management and the ability to multitask in a fast-paced environment.
- Communication: Strong verbal and written communication skills in English.
This is a remote position.
Compensation: $20.00 - $28.00 per hour
ABOUT CUSTOM CYLINDERS, INC.
Established over 40 years ago by engineers, Custom Cylinders, Inc. specializes in the design and manufacturing of custom pneumatic and hydraulic cylinders and valves and continues to maintain its design-focused approach to addressing customer needs. In addition to custom cylinders, we can also provide fittings, valves, and other components, and are continually expanding our offerings to meet comprehensive customer needs. Custom Cylinders can service orders as small as a single cylinder or as large as 50,000 pieces per year.
Our products are found in a wide variety of industries and applications including but not limited to food processing and packaging, medical devices, printing, automotive, material handling systems, and automation.
Our products are found in a wide variety of industries and applications including but not limited to food processing and packaging, medical devices, printing, automotive, material handling systems, and automation.
Our size gives us the flexibility to take on projects and degrees of customization to meet customers’ needs, and our in-house capabilities enable us to control the entire design and manufacturing process and maintain quality product development timelines and delivery.
Mission and Vision
Our mission is to be that trusted partner to our fluid power customers, solving their complex pneumatic and hydraulic challenges by delivering the delicate balance between performance, quality and cost. Founded by engineers, our design focused approach emphasizes designing and delivering solutions that solve problems and optimize costs.
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